This page sets out exactly what Eden provide on cost: what’s in our monthly report, how we substantiate a valuation, how we handle variations, and how we close out the final account. It’s the same on every project, whether we’re appointed under JCT Minor Works, Intermediate or Design and Build.
Every month, alongside our payment application, you receive a cost report in the same format from start to finish. It covers:
| Line | What it shows |
|---|---|
| Contract sum | The agreed tender figure, unchanged |
| Approved variations | Each instructed variation, its agreed value and instruction reference |
| Pending variations | Instructed but not yet agreed, with our submitted price |
| Potential variations | Changes raised but not yet instructed, with an order-of-cost |
| Provisional sums | Allowance, spent to date and forecast remaining, per sum |
| Risk and early warnings | Anything that could move the number, raised as soon as we see it |
| Anticipated final account | Contract sum plus all of the above, with movement since last month |
| Cash flow | Forecast against actual, so the client can plan funding |
The point of the report is that nothing reaches the final account that you haven’t already seen in a monthly report.
We submit applications before the valuation date set in the contract, not on it. Each one is mapped to the contract sum analysis or activity schedule you issued at tender, so you’re measuring against your own document, not ours.
Substantiation comes with the application, not after you’ve asked for it:
We respect the payment and pay less notice dates under the contract and the Construction Act. If your valuation differs from our application, we’d rather sit down and walk the site with you than argue by email.
We don’t proceed with changes on a verbal instruction. Where a change is needed, we:
Daywork is used only where it’s genuinely the right route and agreed in advance, with sheets signed daily.
Most of our refurbishment work is architect-led, with a QS, M&E engineer and structural engineer alongside. We track every RFI and design query in Procore, so the design team can see what’s outstanding and when it’s needed to hold the programme. Our cost control and purchasing run on LiveCosts, so committed cost is visible against budget per package as the job goes.
Where a design change would affect cost or programme, we tell the architect and QS together, with the impact, before it’s drawn up — not when the invoice arrives.
Because variations are agreed as we go, the final account should be a check, not a negotiation. Our target is to submit a fully substantiated final account within 4 weeks of practical completion and agree it within 4 weeks. Retention is released in line with the contract at practical completion and at the end of the rectification period.
Most of our London work runs this way — see commercial refurbishment in London.
When you’re building a tender list, these are worth asking at interview:
We’re happy to answer all five.
Monthly, with every payment application. The report uses the same format from start to finish and shows the contract sum, variations, provisional sums, risks and the anticipated final account.
Each application is mapped to the contract sum analysis or activity schedule issued at tender, with dated site photos, materials evidence and instruction references for every variation and provisional sum claimed.
Against the contract rates, or a transparent build-up where no rate applies. We submit the price before starting and wait for a written instruction, except where safety requires immediate action.
Yes. We price the tender documents in the format issued and raise any queries before we price, not after award.
Because variations are agreed month by month, the final account should be a check rather than a negotiation. We aim to submit a fully substantiated final account within two months of practical completion — well inside the three to six months JCT contracts normally allow.